From File Sharing to Final Signature, Run Client Work Without Friction.
Client work shouldn’t mean chasing files or wondering what’s missing. Keep secure file sharing, document collection, file management and e-signatures in one platform—so work moves faster.
Trusted for20+ years
Serving7M+ daily users
Used by90K subscribers
Collect documents3.5x faster
Secure File Sharing
Share files with teams, clients, vendors and external partners without compromising security or experience. Links start secure, require sign-in by default and provide clear control over what recipients can do.
Key Capabilities:
- Hyperlink sharing with download controls
- File encryption with granular permissions
- Real-time co-editing and feedback
- Intelligent sharing recommendations based on content and context
Document Collection
Collect documents up to 3.5x faster and manage files with less follow-up.
Key Capabilities:
- Request files via secure links, forms and guided list uploads
- Set automated reminders with real-time status tracking
- Simplify intake to reduce missing or incorrect documents
- Improve accuracy and organization of submitted files with AI automations
E-Signature and Approvals
Capture all the signatures and approvals you need without switching tools.
Key Capabilities:
- Initiate signature requests in line with your work from email, desktop or web app
- Verify signer identity with authenticated digital signatures
- Enable flexible signing via email, client portal or mobile app
- Route approvals with tracking and built-in audit trails
Security and Access Control
Collaborate confidently on your most sensitive data with built-in controls and safeguards.
Key Capabilities:
- Automated threat detection and remediation
- Policy management and role-based access
- Compliance support for HIPAA, FINRA and SEC regulations
- Centralized control, visibility and reporting
Apps and Integrations
Connect ShareFile software with the tools your team already uses to streamline workflows and minimize manual work.
Key Capabilities:
- Integrate with Microsoft 365, Google Workspace and more
- Automate repetitive tasks with connectors like Zapier
- Sync files and client data across systems in real time
- Replace email attachments with links directly from Outlook or Gmail
- Open APIs and integrations for building custom workflows
Choose The Plan That Best Fits Your Teams
Per user/month Minimum of 3 users
All Advanced features plus:
- Client collaboration tools - e-signature, requests, tasks, forms, workflow automation
- Enhanced client portal
- Support HIPAA, FINRA and SEC regulatory compliance
- AI-powered document automation and generation
Built for The Way Your Industry Works
Secure file sharing and collaboration solutions designed for the unique needs of your industry.
How Work Flows
See how file sharing can become a repeatable, secure workflow.
Set up Workspace
- Launch secure client portals and dedicated project workspaces with the right roles and permissions
- Configure folders, access controls and sharing settings
- Standardize setup with templates and AI
Share, Collect, & Collaborate
- Share files and folders securely with clients and stakeholders
- Keep everything organized in one place
- Use AI assistance to track progress across people, files and tasks
Approve, Sign & Complete
- Route files for review, approval and e-signature
- Finalize work without switching tools
- Use AI to surface issues and speed completion
Track, Store & Retain
- Monitor file activity and engagement in real time with AI assistance
- Enforce permissions, retention policies and audit trails
- Maintain compliance-ready records with less manual effort
Repeat & Scale
- Start faster by re-using file-sharing workflows across projects
- Reduce manual effort with automated file sharing
- Scale efficiently across teams and clients with AI support
Start with file sharing—expand into connected workflows that grow your business.
Client Intake and Onboarding
Document Collection and Review
Contract Management and E-Signature
RFP and Bid Management
Audit and Compliance Reporting
Trusted Worldwide for Fast, Streamlined Work
Thousands of businesses trust ShareFile software to securely run client work beyond their walls.
"I was surprised at how easy it was for us to use. There’s a lot of complex software out there, but if you have staff that don’t understand how to use it, they’ll use it wrong or won’t use the important features that are core to that application. It doesn’t get much easier than ShareFile."
Ben Whitehill VP of Information Technology, TrueCare
"What took weeks now takes minutes—with ShareFile."
Christine Cooper Co-Managing Partner, Koehler Fitzgerald
FAQs
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How does ShareFile software help teams manage external client work?
ShareFile software gives your team one secure, organized space to handle everything client- and internal-facing. From sharing files and collecting documents to tracking approvals and getting signatures, work moves forward without bouncing between tools or chasing people down. Clients get a branded portal to exchange files and complete tasks, while your team manages everything from a single, structured workspace. The result: less email back-and-forth, faster turnaround and a more professional client experience.
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Who is ShareFile software best suited for?
ShareFile software is built for service-based businesses that handle sensitive client files and work with external vendors on a regular basis. If your team routinely shares confidential information with clients, collects signed documents from external or internal teams or operates in a regulated industry, ShareFile software was designed with you in mind.
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What makes ShareFile software different from basic file-sharing tools?
Most file-sharing tools stop at the link. ShareFile software goes further. Basic tools can leave teams sending files through vulnerable emails, with limited control over who views or downloads documents, no version tracking and no reliable way to support compliance requirements like HIPAA or audit frameworks SOC 2. ShareFile software brings everything together in one platform—combining secure sharing, document requests, e-signatures, client portals and audit logs—so work stays organized and tasks are less likely to fall through the cracks.
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What features should I look for in secure file-sharing software?
Security, control and workflow. Look for strong encryption, customizable permissions, version control and audit logs. These essentials help protect your clients and your business. The best platforms go further with built-in compliance support, e-signatures and seamless integrations with tools your team already uses, so secure sharing fits the way you work.
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Is ShareFile software secure for sharing sensitive business documents?
Security is built into ShareFile software from the ground up, not added as an afterthought. File transfers are protected with 256-bit SSL encryption, and stored files are secured with 256-bit AES encryption using unique keys. The ShareFile AI-powered secure share recommender also scans files for sensitive information and suggests stronger permissions before a link is shared—helping keep transfers protected.
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Can secure file-sharing software help with compliance (HIPAA, FINRA, SEC)?
Compliance support is a key reason regulated industries choose ShareFile software. ShareFile software is designed to support requirements related to HIPAA, FINRA and SEC regulations through security, auditability and governance controls. Features like audit trails, permission controls and centralized document workflows can also help reduce manual audit preparation and support more consistent file management practices.
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Can I send files for signature using ShareFile secure file-sharing software?
Yes. E-signature is built into ShareFile software, instead of the need for a separate tool. Clients, external partners and your internal team can view and sign documents all within the same secure platform. You can send a single document or multiple files at once, assign a signing order for multiple parties and add extra layers of identity verification like Knowledge-Based Authentication (KBA) and passcodes.
You’re Never Just Sharing a File.
Run high-stakes work from first file to final approval—faster turnaround, fewer delays and less chasing.