Unlock secure collaboration and protect your document workflows with ShareFile

Data breaches and cybersecurity threats are on the rise, and businesses need a reliable, simple, and secure way to collaborate that doesn’t get in the way of work.

ShareFile helps organizations streamline document workflows. With ShareFile, you can share files and collaborate with colleagues and clients in a way that keeps your data secure and your business compliant with industry standards and regulations.

Let’s look at how ShareFile can simplify secure collaboration and protect your document workflows.

Data protection you can trust

Keeping your workflows secure starts with robust data protection. ShareFile uses 256-bit AES encryption to protect your files during transfer and at rest, safeguarding them from unauthorized access, even as you share with external stakeholders. And ShareFile’s data centers are SSAE-16 compliant and feature multiple layers of physical and logical security, helping protect your data from unauthorized access.

Effectively managing the data lifecycle is also key for compliance, and for most businesses it’s a strategic imperative, not just a technical puzzle. ShareFile enables admins to set file-retention policies that determine how long documents are archived before being deleted, without affecting client-service agreements. This is crucial for industries like healthcare and finance, where HIPAA-compliant information management and FINRA-compliant file retention are essential.

ShareFile also performs automatic virus and malware scans on all uploads, helping block malware before it can adversely impact your operations. And for customers using the on-premises version of ShareFile, they can use its data loss prevention (DLP) capabilities to monitor data sharing to ensure confidential information stays within your organization.

And don’t forget AI. ShareFile leverages AI to analyze files for personally identifiable information (PII) when users create public share links. If ShareFile detects PII, it recommends enhanced secure sharing options and enables the user to apply them with a single click.

Streamlined access management

ShareFile supports multiple authentication methods, providing your organization with an extra layer of security that helps keep out unauthorized users and protects sensitive files via secure client portal interactions.

ShareFile admins can specify who can view, edit, or delete documents with customizable access controls. And granular permissions ensure that only authorized users can access the sensitive information they’re allowed to access rather than all documents in a folder. This is especially important in industries like legal services, where confidentiality and data protection are paramount, even within the organization.

At ShareFile, we believe that security shouldn’t get in the way of work. ShareFile users can log in via single sign-on (SSO) using their corporate credentials – one username and one password is all it takes to work securely and efficiently.

Comprehensive auditing and monitoring

With simple, comprehensive audit trails, ShareFile gives you visibility into every action taken on a file so you can know who accessed what and when and see the changes they made. The information in these activity logs is essential for organizations that handle sensitive data and operate in highly regulated industries. Real-time monitoring complements activity logs and provides immediate insights into account activity. At the user-account level, ShareFile can detect unusual usage behavior such as access attempts from multiple IP addresses within a short time or irregular file downloads. With advanced machine learning-driven models, organizations can leverage automated policies to help mitigate potential breaches.

Watermarking in ShareFile adds identifying marks to documents, discouraging users from sharing them with unauthorized users and stakeholders without permission. This helps to remind everyone of the confidential nature of the information and reinforce the importance of secure sharing.

Additionally, automated threat remediation gives users insights into security alerts. This feature provides full visibility into automated actions like expiring a password that help combat potential security events such as unusual login attempts from multiple locations or sudden spikes in downloads. With these insights, users can make informed decisions that enhance document workflow security.

Commitment to regulatory compliance

Navigating regulatory waters can be rough, but compliance is essential for any business handling sensitive information. ShareFile can help your organization stay compliant with various industry regulations, including HIPAA for healthcare, FINRA for financial data, PCI-DSS for payment data, and GDPR for data protection in the EU.

For financial services organizations subject to FINRA regulations, ShareFile provides WORM (Write Once, Read Many) compliance for data integrity so files cannot be altered after they’re created. ShareFile also archives data in FINRA-compliant accounts for up to seven years to align with regulatory data retention requirements.

ShareFile is also compliant with regulatory security standards like ISO 27001, ISO 27701, and SOC 2 Type II, which help organizations adhere to industry protocols for managing sensitive information and protecting privacy. And our compliance with the Electronic Signatures in Global and National Commerce Act (ESIGN) and the Uniform Electronic Transactions Act (UETA) ensures that all e-signatures completed via ShareFile are valid and secure, helping organizations facilitate efficient, legally binding document signings.

Secure collaboration with ShareFile

With its robust data protection, customizable access management, comprehensive monitoring, and compliance support, ShareFile can help organizations of all sizes, no matter their industry, keep their sensitive information and workflows secure. Learn more about how ShareFile can protect your data and secure the way you work.