2 min read

Streamline your construction workflows

July 10, 2024

By Parin Shah, Senior Product Marketing Manager


The new Subcontractor Bidding Management Template, part of the enhanced suite of ShareFile project templates, is designed to transform the way you manage subcontractor bidding processes. It provides a structured, efficient, and highly customizable solution that meets the unique needs of construction businesses.


The template is a comprehensive project management tool that streamlines the bid solicitation process. It offers an easy, efficient way for general contractors to invite, evaluate, and select subcontractor proposals. We built the template to ensure compliance with industry standards, enhance communication between general contractors and subcontractors, and reduce administrative burdens, helping you deliver projects on time and within budget.


Learn more about ShareFile templates and check out our product documentation for more information.



Benefits of the Subcontractor Bidding Management Template


  • Rapid deployment: The pre-built template helps you get started quickly and covers all critical aspects of subcontractor bidding, ensuring no detail is overlooked.
  • Customization: Tailor the template to align with your unique business processes to ensure a perfect fit for your requirements.
  • Increased efficiency: Streamline your workflows and reduce manual tasks so you can focus on strategic initiatives that drive growth and profitability.
  • Enhanced compliance: With the template, your bids will meet industry standards and regulations, reducing risk of error and improving project outcomes.
  • Improved collaboration: Keep everyone on the same page with better communication and collaboration among your team and subcontractors.



What’s in the Subcontractor Bidding Management Template


Let’s take a closer look at the components of the Subcontractor Bidding Management Template.


Document Request Templates


  • Bid proposal documents: Collect detailed submissions outlining scope, pricing, and approach for different trades.
  • Qualification documents: Gather the necessary licenses and certifications for electricians, construction, painting, HVAC, and other specialties.
  • Past performance documents: Verify a subcontractor’s financial standing and review past projects to assess experience and quality of work.



Task Templates


  • Bid management checklist: This step-by-step guide helps you prepare and distribute bid packages, manage RFIs, review submissions, evaluate bids, and finalize agreements.





  • Subcontractor bid invitation: Automatically send digital bid proposal forms and email invitations to subcontractors.
  • Document request assignments: Assign follow-up document requests based on each subcontractor’s specific needs.



Unlock efficiency and improve organization


With the Subcontractor Bidding Management Template in ShareFile, you can transform your project management processes and enhance collaboration. It will help you simplify your workflows, improve productivity, and ensure compliance with industry standards.


Look for more updates and enhancements to our templates that will help you transform your workflows, enhance collaboration, and improve project management. Try our new templates today and see the difference they can make for your business. achieve greater success in managing your projects.


Learn more about ShareFile templates.