From the Health Insurance Portability and Accountability Act (HIPAA) to the Consumer Financial Protection Bureau (CFPB) and American Land Title Association (ALTA) best practices — and even your state bar association’s ethical guidelines — attorneys are subject to more requirements for protecting data than they may realize. Here are a few areas where attorneys should reconsider how they store and share their files.
• New rules for HIPAA require all organizations — not just healthcare practices — that handle protected health information (PHI) must follow certain guidelines for data protection.
• Attorneys handling real estate or financial cases also face regulatory guidelines for how they exchange certain documents.
• Most state bar associations have guidelines outlining attorneys’ ethical obligations to protect client data.
Security for PHI and how HIPAA affects attorneys
An easier way to support your firm’s needs
You aren’t a physician, so you don’t need to worry about HIPAA, right? Actually, the HIPAA Final Omnibus Rule, which went into effect in 2013, greatly enhances patients’ privacy protections and extends further requirements to any business that touches PHI, including law firms that handle malpractice lawsuits, personal injury lawsuits or any other case in which health information is a factor. Citrix ShareFile supports HIPAA compliance and provides robust security tools to support your firm’s needs.
• Accessing PHI classifies your firm as a business associate under HIPAA and subjects you to new privacy, security and breach-notification requirements.
• Major revisions to HIPAA made under the Health Information Technology for Economic and Clinical Health (HITECH) provision in 2009 make its privacy and security rules applicable to business associates, including law firms.
• Citrix ShareFile supports HIPAA compliance and can assist your firm with protecting any health data.
Handling real estate, CFPB and ALTA best practices
A faster, easier and preferred way for attorneys to share
Another area reaching attorneys’ ethical obligations to protect data comes for any firm handling real estate transactions, assisting with mortgages or dealing with foreclosures. The American Land Title Association best practices require certain physical safeguards for nonpublic personal information, and law firms that deal with any depository institution under CFPB jurisdiction must meet certain requirements for data protection.
• Firms handling real estate, mortgages or foreclosure cases face certain guidelines and requirements for protecting data.
• Using a tool, such as Citrix ShareFile, to securely store and share data can support attorneys in meeting their obligations to keep client data safe.
“ShareFile helps us easily and securely send important documents and video material to our lawyers, experts and clients wherever they are.”
-Michael Doyle, Doyle Raizner LLP
Security that supports compliance —
ShareFile has more than 25 customizable security settings and high-grade data encryption. You can give employees and clients access to only the files you want them to see.
Simplicity and ease of use —
No matter whether your firm employs 1 person or 1,000, ShareFile offers unlimited 24/7 customer support, live training sessions and white glove onboarding for your staff and clients.
Built for business —
ShareFile provides industry-specific solutions for business workflows. It integrates conveniently with email, desktop and mobile tools to add security and easy file sharing for you.
To learn more, please visit ShareFile for Legal or call us at 1-800-441-3453.