Your data and the cloud are friends.
The cloud is a network of servers owned by companies you can access through the Internet to create, store, transfer and share files. A cloud-based file-sharing service lets you access and manage the same digital files — all online.
When you combine the cloud with your data, you get more than you might think. Here’s why.
You have security.
When you’re working “in the cloud,” your data doesn’t disappear from the real world. It still exists on actual, physical servers. Good file- sharing services offer you different kinds of security measures, including email encryption, audits and administrative settings, as well as malware and virus scans and remote wipe services for your mobile devices.
You free up IT resources.
Servers in the cloud are owned and operated by a company that provides file sharing or other services. That company becomes responsible for securing your documents. Taking that burden away from your IT staff allows you to use your company’s internal resources to a better advantage.
You save time.
Through a file-sharing service, even large documents and videos become Internet accessible to you or anyone with whom you choose to share them. Everyone using a file-sharing site works from the most up-to-date version of a document, so the draft process can be ongoing and simple to coordinate. And unlike email, file sharing can transfer very large files — sometimes up to 100 GB or more at a time.
You learn how to use it fast.
You don’t have to install hardware or wait for a technician to come help you. You just get online, sign up for an account, follow some simple instructions, and bam — you have instant access to everything you need.
You can customize it for your needs.
Almost any business, from sole proprietorships to large corporations, can benefit from file sharing. Whether you are a large company with many team projects, part of a regulated industry that requires special security, hire off-site contractors or run a small business with limited IT resources, you can reap rewards from the cloud.
But what about your old file-sharing methods?
Ditch that fax, friend. This is the 21st century, and like bellbottoms, fax machines are outdated. Sure, tradition is wonderful, but no one has time to wait around for the mailman anymore. It’s the same story for FTP — if you can figure out how to use it, or even afford it, you have a maze of downloads and installs to get through.
Come soar in the cloud!
If today’s business world is a race, the cloud sets the pace. File sharing is a simple, fast, inexpensive way to transfer all kinds of documents, allowing large teams to work on the same documents at the same time and ensure the security of your files. To lower your overhead and use your staff more efficiently, say goodbye to the inconveniences of faxes, snail mail, couriers and FTP, and say hello to cloud-based file sharing!