Here's some stats about paper from Entrepreneur that may surprise you. Of all the documents that get printed, 39 percent are thrown out. One four-drawer filing cabinet costs $25,000 to file and $2000 a year to maintain. Each filing cabinet. Yikes.
Citrix ShareFile gives you a paperless office and secure document management — at an annual cost well below just one filing cabinet.
The truth of the paperless office
Document management used to mean manila folders crammed into file cabinets labeled alphabetically. That is, until the drawer filled up and no one had the time to reorganize them or move the files. Let's be truthful, paper is a pain to manage.
Taking your office paperless at ShareFile is more productive, less expensive and unlike paper file cabinets — your digital documents are searchable. No more digging for what you need.
We're a cloud based platform, so our first priority is keeping your documents secure. That starts with your upload — we use SSL/TLS security protocols and AES 256-bit encryption.
Once your documents are stored, you decide who can see them and who can't. There's actually 25 customizable settings for files and folders. Plus, every transaction with your files is monitored — you can pull reports to see who shared what with who.
One of the features of your ShareFile account is workflow and routing. That means you can work together on documents with multiple approval levels. Files can be checked in and out of folders to control versioning and revision.
Once work is completed, your files can be sent out for review by the team and any upstream or downstream stakeholders. It's a great way to develop consensus on policies and procedures.
Regulated PII and PHI
Paperless storage of confidential files is so much less cumbersome for everyone in the process. No more making paper copies of paper copies. Attorneys can share legal files and patients can view their medical files. But only with permission set by the owner of the files.
We offer industry-specific software solutions that address regulatory restrictions for all types of businesses. Plus, you don't have to worry about file sizes. We encrypt your emails, so no more attachments ever. Set the permission and email a link. The document never leaves and you control what can be done with it.
No offshore support centers
We think how customer support is handled is a key piece of a business partnership. That's why you can talk to a real person and get real answers 24/7.
We want you to have a great experience, so we also offer a red-carpet onboarding. We help you get started and get settled in. Try to get that from a filing cabinet.
Going to paperless office document management might feel like a daunting transition, but it's not. Sign up for a 30-day free trial and see how simple it is.