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Online Hard Drives: File Sharing for Businesses

Backing up your business files is a good idea. But there's plenty of debate about where you should back up that data. Your computer's hard drive? An external hard drive? An online hard drive?

What is an online hard drive?

Online hard drives are often called online storage or cloud storage. According to Webopedia:

"Cloud storage means 'the storage of data online in the cloud,' where a company's data is stored in and accessible from multiple distributed and connected resources that comprise a cloud.

Cloud storage can provide the benefits of greater accessibility and reliability; rapid deployment; strong protection for data backup, archival and disaster recovery purposes; and lower overall storage costs as a result of not having to purchase, manage and maintain expensive hardware, cloud storage does have the potential for security and compliance concerns."

Cloud storage is more versatile than a hard drive and safer than other types of external storage devices. Storing your documents online provides a combination of convenience and reliability, however, not all online storage services are created equal. Some don't offer enough storage space or useful tools. Others lack security or user-friendliness. Citrix ShareFile is an online file-saving service chosen by over 60 million professionals across a wide range of industries.

The most compelling reasons support using online hard drives such as Citrix ShareFile for backing up data. Let's examine the evidence.

Online vs. local document storage 

Storage Space

Internal hard drives typically max out at only about 3 TB of storage space. External hard drives can offer up to 32 TB of space, but it will cost you a few thousand dollars to use them. And while IBM built the world's most powerful hard drive, even that comes up short in comparison to the unlimited storage capabilities of online hard drives.

ShareFile offers unlimited space to store documents, images, videos and audio files. With ShareFile, you'll never experience a slow system due to a clogged hard drive or ever have to delete old files or save them on other servers or CDs to make room for new ones.


Your internal hard drive isn't going anywhere with you. And good luck if you try to lug around that external drive and fumble with wires to gain access to your files.

An online hard drive gives you the freedom to access your stored documents no matter where you go. With ShareFile, you can tap into your data from the back of a cab on your smartphone, view files on a tablet while at a restaurant or save documents on your laptop at the airport.


Internal hard drives crash. External hard drives are lost and stolen. In contrast, an online hard drive is safe, and ShareFile works diligently to ensure the security of your information.

For example, your files are protected by AES 256-bit encryption (the same protocol used by the United States Government for Top Secret files) and guarded with multi-factor authentication. The data is then uploaded to highly secure datacenters complete with hurricane-rated roofs and then backed up to even more datacenters in other locations. In other words, with ShareFile, you get a backup to your backup.


Nearly 12 percent of hard drives don't last beyond 4 years, while the median lifespan of such devices is just 6 years. In theory, the cloud has an infinite lifespan, meaning your files will far outlive you. That includes ones saved on ShareFile.

If you're looking to back up your data, do it in a place that is expansive, accessible and safe, with increased longevity than what you've come to expect. Try ShareFile free for 30 days, and put an end to the debate.

Ready to try ShareFile? It's free for 30 days. No credit card required.

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