Microsoft file sharing

Windows-based Microsoft Office is a popular office suite, giving users functionality and flexibility. Office even allows for file sharing between users, something that is undoubtedly useful in a workplace environment. However, Microsoft file sharing has its strengths and weaknesses. Let's take a closer look to learn if it's the best choice for your team.

The evolution of Microsoft file sharing

Microsoft's file sharing consists of a few different avenues for users.


Windows 7 brought us HomeGroup, which is basically a private network involving any invited parties. You could create a HomeGroup; invite your friends, clients or colleagues to join; and file share over the network. HomeGroup proved to be a good fit for small offices or households with multiple computers.


OneDrive, previously known as SkyDrive, pushed Microsoft's file-sharing function a step further by providing a cloud-storage platform where files can then be retrieved by other users.


With Windows Vista came Public, an operating system folder configured specifically for file sharing. Public allows users to copy files into this location where other Windows Vista users can access them.

A different way to share

Although Microsoft continues to revamp its file sharing offerings, the biggest limitation to date is that you can't share among users of older Windows versions or non-Windows devices. Storage space and sharing sizes can be limited, and file sharing can fail due to permission issues, network outages or other technical glitches.

In contrast, Citrix ShareFile is a cloud-based file storage and sharing solution used by millions of professionals all over the world across a wide range of industries. ShareFile users benefit from unlimited storage bandwidth and the ability to share files of up to 100 GB at a time with the ease of sending an email.

And with ShareFile, it doesn't matter which operating system you are using. Store and share files from a PC, Mac or mobile device, anytime, anywhere. Microsoft users will especially benefit thanks to the ShareFile Plugin for Microsoft Outlook.

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