en_US / Resources / Articles

How to Zip a File or Folder and Avoid Having to Do It

Compressing, aka zipping, a file or folder is done for several reasons:

● To decrease the file’s size and save space on a hard drive.

● To make a folder full of files into one file that’s easier to share over the Internet.

● To attach a specific kind of file to an email that you wouldn’t normally be able to send (e.g., .exe).

To zip a file, follow these instructions.

For Windows

1) Right-click on the folder or file you want to compress.

2) Click Send to and then click Compressed (zipped) folder.

3) A new zip folder will be created in the same location.

4) To rename the zip folder:

    ○ Right-click on the new zip folder, click Rename and type a new folder name; or

    ○ Click on the zip folder, pause, click again and type in the new folder name.

An alternative option for Windows is to right-click in the location you want to create a zip folder, click New→ Compressed (zipped) folder; then select multiple files and drag and drop the files into the new zip folder.

For Mac OS X

1) Right-click on the folder or file you want to compress.

2) Click Compress [folder/file name].

3) A new zip folder will be created in the same location.

4) To rename the zip folder:

    ○ Click on the zip folder, pause, click again and type in the new folder name; or

    ○ Click on the folder and hit enter to edit the folder’s name.

An alternative option for Mac OS X is to select multiple files, right-click over the selected files, and click Compress [#] items.

But why not forget zipping and just send a file?

Zipping is a tried-and-true method of minimizing the amount of space a file takes up in your attachment capacity and on your hard drive. But is it foolproof? What about those occasional files that still exceed the maximum limit and have to be broken down into multiple zip files?

With cloud-based file sharing, those size and compression pains become a thing of the past. There’s no more hair pulling or pen throwing because your hard drive is filled to capacity. Instead, with Citrix ShareFile, a leader in cloud-based file sharing, you receive:

● Unlimited storage and file versioning.

● Up to 100 GB for transferring large files.

● Up to 10 GB for sending files with a normal email through a customizable share link URL, or our easily downloadable Plugin for Microsoft Outlook. Our user-friendly plugin enables you send files directly from your desktop and other applications.

Nip it with zipping. Learn more about how ShareFile can make sending files a breeze for you no matter how large they are.

Ready to try ShareFile? It's free for 30 days. No credit card required.

Related Information