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Creating a File Retention Policy That Works

Document retention policies aren't the most glamorous part of your business, but they're important for many reasons. A good file retention policy keeps things running smoothly, reduces the backlog of data and ensures the security of sensitive information. And with Citrix ShareFile, cloud based file sharing makes it easy.

Why your company needs a file retention policy

Every year, individuals produce thousands of exabytes of new data. Though the cost of data storage is decreasing, there are other issues with a file retention policy that stores every piece of data forever. Finding and accessing the data, productivity, cost and the chance of accidentally violating privacy laws make keeping data indefinitely risky.

But businesses need to be mindful not to delete files they will need later for regulators and legal purposes.

The ability to provide documents upon request or delete documents in a timely manner shouldn’t be left up to your legal team alone. Look for a file retention policy manageable and adaptable to your needs.

With ShareFile, a file retention policy is in your hands

ShareFile — a leading file storage and sharing provider — offers users the ability to customize their file retention policy.

When files are stored in your File Box under the default setting, they will be automatically deleted after 30 days. Any files uploaded to a folder will stay in the system permanently or until they are deleted manually by you.

Using the File Retention Policy setting, ShareFile allows users to set certain time frames to folders — from one day to two years — when their files will be deleted. You can create a policy that fits your needs.

Try ShareFile Today

ShareFile is a secure and simple way to store or send big files. We offer class-leading security trusted by financial institutions, Fortune 500 companies and medical providers following HIPAA regulations.

Managing a file retention policy with ShareFile is simple. Just point and click.

Allow ShareFile to create a customized plan for your business. Sign up for free trial today or call 1-800-441-5334.

Ready to try ShareFile? It's free for 30 days. No credit card required.

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