Convince Your Boss to Go Mobile

By Caitlin Russell, Citrix ShareFile

If you’re like most people and check your smartphone about 150 times per day, you know how much screen time is spent away from your desk these days. So you won’t have a hard time seeing the potential positive impact — both in terms of convenience and productivity — that mobile tools can have on your work. Think of all you’ll accomplish professionally and personally when work doesn’t chain you to a desk.

Your boss may have a harder time seeing the upside to such mobility, shuddering from fears of absent employees using expensive tools to get less done. But don’t let those fears shut down the idea for your company.

Use the following points to alleviate fears, improve your work/life balance and convince your boss to let you go mobile.

Openly address concerns

Your first priority should be to openly communicate that you understand the potential downsides of going mobile. If you think your boss will worry that you won’t get as much done, show how mobile tools will help you be more productive and discuss ways mobility can let you be as productive as you are in the office.

Point out the benefits to the business

Change is scary, especially for an owner or manager concerned about costs to the business. Show your boss how mobility can actually boost the bottom line. Going mobile can result in:

Cost savings on printing and shipping:

Using online file-sharing and storage tools can help the business go paperless, which saves money on printing and mailing documents.

A larger talent pool:

When employees can work from anywhere, the pool of talented professionals a company can hire expands exponentially. Now you can hire that amazing engineer across the country who could reinvigorate your product but doesn’t want to relocate.

Lower overhead:

With fewer people in the office each day, your business saves on space, electricity and administrative items. Letting employees work remotely can mean less direct overhead for the company.

Increased employee productivity:

One concern of unleashing employees is that they’ll do less work. But giving employees the freedom to balance life and work by doing work on their own time can result in happier employees. And happier employees work harder — plain and simple.

Reduced delays:

Going mobile lets your team work faster and smarter. You can review a project on your phone or tablet wherever you are rather than wait until you’re back at your desk.

Map out tools and products for success

You will never have success going mobile if you do not have the right tools to support you. Start with a list of every task you do and everything you need from technology in the office, and then research which mobile products will best fit your needs.

As an example: if your day includes regular meetings, handling files or managing tasks, products such as GoToMeeting, ShareFile and Podio can help you attend meetings online, store and share files in the cloud, and collaborate on projects virtually. By moving your work out of the office and into the cloud, you can get just as much done in your home office, in a coffee shop or on the go.

You will also want to pick the plans for each service that will best meet your needs; picking a service based on a cheaper price up front can cost more in the long run if it is not what would best suit your company.

Offer a reasonable timeline of implementation

Once you have the right tools, you need to have a plan to transition your team to a more mobile workstyle. And go ahead and let your boss know that you do not just expect everyone to switch overnight. With a reasonable timeline, you can show that going mobile will not disrupt business and will allow for employee education and adjustment.

Giving employees mobility tools can be invaluable to a business, and you already see that potential. With these steps, you can get your boss on the same page and make it happen. If you think going mobile can help you get more done on your own schedule, learn more about Citrix mobile tools like ShareFile by calling 800-441-3453 or visiting www.ShareFile.com.

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