Big File Transfers

Transferring big files has gotten simpler since the onset of cloud computing and file sharing software. In the past, file sharing for business involved paper files being sent through the mail, lengthy contracts being delivered through fax and important documents being shared through email — none of which are viable for growing businesses.

As businesses grew, they realized that shipping large envelopes across the country is expensive and unreliable, faxing piles of paperwork to clients is time consuming, and breaking up big files into several email messages hurts the productivity and efficiency of their team.

It was out of these challenges that Citrix ShareFile was born. ShareFile allows you to transfer big files easily in seconds using cloud computing technology.

How to transfer large files with ShareFile

1. Sign up for a free no obligation 30-day trial.

2. Once you are signed in to your ShareFile portal, you can transfer files that live on your computer or transfer files that live in your ShareFile account.

How to upload files to your ShareFile account

1. Click Create folder, located in the upper right corner of your screen, and give the folder a user-friendly name.

2. Once you have named your folder, click the green button that says Create folder.

3. Click Upload files.

4. When you see the ShareFile uploader, click Browse files to locate the file on your computer. Select the file for upload. You can upload multiple files at once by clicking the Add more option.

If you do not see an upload option, contact the admin user on the account to see if they can give you permission to upload files. Also, depending on the speed of your internet connection, upload times can vary.

Now that you have uploaded files to your ShareFile account, you can begin sharing them!

How to exchange files

1. Find the file in your ShareFile account and right-click it.

2. Choose whether to share the file by using email or by sending recipients a link.

3. If you choose to use your ShareFile email to send the file, fill out the recipient box with the email address of the person to whom you are sending the file. The person does not have to be a ShareFile user. Then fill out the subject line, write a brief message explaining what the email contains and press Send.

4. If you choose the link option, click Get a link. This will copy a link to the file to your computer's clipboard. Then paste the link wherever you wish — in an email, in a document, even in a chat application.

You also can share files that have not been uploaded to your ShareFile account. To share files that live on your computer:

1. Click the Share button in the navigation bar.

2. Choose how you want to share it — email or link.

3. Follow the same directions as above.

Now that you are comfortable uploading files and making big file transfers, you can reap all of the benefits that go along with it!

How file sharing drives business

ShareFile is an industry leader in cloud-based file sharing software for good reason. Our software does more than just transfer files — it helps streamline companies' day-to-day business operations through innovative cloud-based technology.

According to Mashable, "The first thing you should understand about the cloud is that it is not a physical thing. The cloud is a network of servers, and each server has a different function. Some servers use computing power to run applications or 'deliver a service.'"

The article goes on to say, "Working on the cloud allows your company to be nimble, efficient and cost-effective. If your company quickly needs access to more resources, it can scale quickly in the cloud. Conversely, if it needs to downscale or reduce resources, it can do so just as easily. Because of this scalability, the cloud's elasticity is often compared to that of a rubber band."

Businesses who regularly store, transfer and edit files are doing themselves a large disservice if they are still relying on fax, email, or even non-cloud-based file sharing software. Below are the top five ways cloud file sharing will help drive your business.

1. It will enhance user experience. No matter what is your industry, ShareFile enables you to customize your portal to look and feel like your business. With this free service, your portal will be branded with your company's logo, colors and design. On top of that, ShareFile is extremely simple to use, enabling users to transfer files with just a few clicks.

2. You will have room for more data. Most businesses need a larger capacity of file sharing and storing options than their email account will support. When you use ShareFile to transfer data, however, you can upload and share up to 100 GB at one time.

3. It will heighten your organization's security. Your business likely has important information that requires protection, especially when this information is being passed between colleagues and clients. ShareFile takes security very seriously and provides several features to ensure your files are uploaded, transferred and stored securely. Some of these features include:

  • High-grade encryption. In transit, your files will be secured with no less than 128-bit encryption. At rest, your files will be secured using AES 256-bit encryption (the same protocol used by the U.S. government to secure highly confidential files).

But what is encryption exactly? Investopedia defines encryption as "a means of securing data using a password (key). The encryption process is simple — data is secured by translating information using an algorithm and a binary key. When the data needs to be read back, the code is decrypted using either the same key or a different key depending on the type of encryption used."

In most cases, file encryption is done either manually by downloading encryption software or through a cloud-based system that will automatically encrypt files for you. ShareFile falls under the latter and therefore requires no complicated downloads, uploads or installs from you. 

  • Highly secure datacenters. ShareFile uses SSAE 16 type II accredited or ISO 27001 certified datacenters to house all of your files. Your files will will undergo regular backups to multiple global datacenters to ensure your data is safe, even in the event of a crisis.
  • Account activity reporting. This features enables account administrators to access reports on account activity, usage, storage and permissions on a daily, weekly or monthly basis. This feature promotes security and accountability within your organization.

4. You will be able to work on the go. In the world of modern business, work doesn't always stop at 5. With the mobile capabilities of ShareFile, you will have access to all of your important documents from anywhere, allowing you to work from home or during travel. No matter what time it is or where in the world you are located, you can transform your smartphone, laptop or tablet into your office away from the office.

According to Monster, "Recent studies have supported the idea that working from home — for the right people — can increase productivity and decrease stress. Research also suggests companies that encourage and support a work from home protocol actually save money in the long run; an added bonus on the employer side."

The flexibility of ShareFile makes working from home simple, as employees will have access to the same information they would have access to while in the office.

5. You can get signatures in an instant. How long does it normally take you to get a document signed by every party required? For businesses who rely on a pen-and-paper system, this process can take weeks. With ShareFile, you can obtain signatures in an instant using our e-signature feature. Clients and colleagues simply fill out required fields and sign their name using their mouse or touchscreen.

ShareFile is also designed to fit the unique needs of several verticals, including:

  • Architecture
  • Construction
  • Real estate
  • Healthcare
  • Engineering
  • Manufacturing
  • Law
  • Insurance

When your 30-day trial runs out

Once your free no obligation 30-day trial runs out, don't worry, ShareFile has several plan options to meet your business needs and your budget. Every ShareFile plan includes:

  • 24/7 customer support
  • Custom branding
  • FTP
  • Versioning
  • Activity logs
  • Desktop widget
  • Sync
  • Mobile applications
  • Multi-factor authentication
  • Unlimited client users

Below is a description of each of our plans, including additional features and pricing information.

Business Plan

Our business plan is our most popular plan, boasting unlimited storage options and a max file size of 100 GB. For $100 per month, you will receive:

  • 5 employee accounts
  • E-signature
  • Email plugin
  • Third-party integrations
  • Encrypted email
  • Device security
  • User management tool
  • Folder invitations
  • File drop
  • Folder templates
  • Folder Q&A
  • Archiving
  • File check-in/check-out
  • Full text search

Team Plan

Our team plan is perfect for growing businesses. For $60 per month, you will receive 1 TB storage, max file size of 10 GB, five employee accounts and all of the features of the business plan, with the exception of:

  • Folder invitations, templates, Q&A
  • File drop
  • Archiving
  • File check-in/check-out
  • Full text search
  • User management tool
  • Device security
  • Encrypted email

Personal Plan

Our personal plan is great for small businesses and costs just $16 per month! With our personal plan you will receive one employee account, 100 GB storage, 10 GB max file size and all of the features included with our team plan, with the exception of:

  • Third-party integrations
  • Email plugin
  • Mobile editing
  • E-signature

Virtual Data Room

Our Virtual Data Room was designed to house your most sensitive business documents. For $295 per month, you will receive 5 GB storage, 10 GB max file size and all of the features of our business plan (with the exception of encrypted email and file check-in/check-out), as well as:

  • Click trails
  • View only
  • Dynamic watermarking

At ShareFile, we are confident that our software won't only meet your business needs, it will exceed them. But don't just take our word for it. An article published by CPA Practice Advisor states,

ShareFile, recently acquired by Citrix, is a great solution for centralizing data transfer between computers and data storage in the cloud. ShareFile helps you securely transfer large files to anyone on the Internet. You can use the Web interface to upload/download files, or you can use the ShareFile Outlook Plugin to securely send files by attaching links to the files in the body of an email.

Still have questions? We are happy to help! Contact us 24/7 for assistance! Try ShareFile today for free!

Ready to try ShareFile? It's free for 30 days. No credit card required.

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