Eggemeyer Associates Architects modernizes file sharing with a robust solution
Outgrowing legacy software for a modern solution
Eggemeyer Associates Architects, Inc. (EAA) has designed more than $550 million in building projects in Illinois, Indiana, Kentucky, Missouri, and Florida. Established in 1960 in Carbondale, Illinois, EAA has facilitated the programming and design of a wide variety of projects for individuals, government agencies, and private and commercial interests from new construction to renovation and restoration.
EAA was one of the first firms in southern Illinois to embrace digital document collaboration. At first the firm used FTP to share documents with clients, vendors, partners, and internal teams. But hosting the process on their local server demanded a lot of time and resources to control and maintain shared information.
The firm needed a more affordable and flexible file sharing solution that was easy to manage and cost-effective.
Migrating to a cloud-based file sharing solution
Unlike FTP, ShareFile gave EAA cloud-based file sharing, which demanded less time and resources to control.
ShareFile was probably saving us well over $1,000 a month, which more than covers our subscription costs, plus the ease and time savings it delivered
Today, the firm can deliver a better customer experience with the ability to:
Creating a plan room
EAA also uses ShareFile for the firm’s online plan room that integrates with their website. It contains project bids composed of drawings, specs, and other information bidders need for certifications, which are posted to a ShareFile folder and linked on the EAA website.
When a bidder is interested in a job and downloads the folder, ShareFile prompts them to create a login and get added as a user. EAA no longer has to hand-hold bidders through the process, allowing the firm to focus on successfully launching the project.
A future of faster contracts with e-signature
Today, EAA's use of integrated e-signature in ShareFile means they can receive signed contracts and approvals more quickly. This is particularly useful when working with government agencies that once required “wet” signatures on contracts that were then delivered by mail.
E-signature capabilities help EAA’s projects and approvals move faster by days, which is crucial when meeting key building deadlines.
“ShareFile’s e-signature functionality has significantly streamlined the amount of time it takes to get contracts, change orders and other documents signed and returned from multiple parties,” says Dillon. “It's been an incredible asset to our efficiency.”
Staying ahead of the competition
EAA continues to use ShareFile to create more efficient workflows both internally and with clients and bidders.
Any business that needs to securely exchange files with more efficiency can benefit from ShareFile.
Protect the confidentiality of your content with ShareFile’s file and email encryption
Learn more about Eggemeyer Associates Architects at https://eaarchitects.com/
With ShareFile, we saw a huge opportunity to unload the technical work and manpower demanded by our self-hosted FTP solution and migrate to more secure and encompassing solution.