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3 Best Practices in New Hire Onboarding

Even after scouting, recruiting and hiring the perfect candidate to join your company, there’s one final step before a new employee becomes a productive team member: onboarding. Between training and getting an endless stack of documents signed, this vital process doesn’t come easily. Here are three easy-to-follow guidelines for best practices in new hire onboarding to help eliminate some of that stress.

1. Make it fast and easy

Your new hires are excited to start their brand new job and get to work. The last thing they want is any snag preventing them from carrying that enthusiasm over to the job itself.

Unfortunately, onboarding is full of such frustrations. In particular, paperwork such as Form I-9, employee handbook, benefits approval and a direct deposit form can be a complicated jumble.

For your HR paperwork, being well-prepared means finding the easiest way to get your important documents signed quickly. To accomplish this, many HR departments are turning to electronic signatures, or e-signatures, to send these documents and get them signed online quickly. Documents sent using e-signature solutions such as RightSignature are easy for new employees to fill out and sign because the e-signature software automatically guides them through the document, ensuring that every field is filled out correctly.

Additionally, e-signatures make it easier for employees to take complicated documents such as benefits offers home to study on their own time and sign online, without fear that the document will get lost in transit. By virtually erasing late, lost and incomplete paperwork, e-signature software makes onboarding paperwork much faster and easier for both employees and HR professionals alike.

2. Control the process

Onboarding is your first chance to let your new hires see your company’s culture, so you need to be mindful of exactly how that experience goes. To get best results from your employees, control your onboarding process to show your professionalism during their first days on the job.

For onboarding paperwork, e-signature software gives HR professionals unprecedented control over each document. For example, RightSignature automatically notifies you whenever a document you’ve sent has been opened, read or signed. This way, you can keep track of each new hire’s progress and offer help if anything goes awry. E-signature software often includes automatic reminder emails that you can schedule to make your life easier by ensuring that no important document is ever forgotten.

Finally, look for an e-signature solution that keeps your completed documents in a searchable online dashboard. That way, if you need to refer to an employee’s information later, it will always be at your fingertips.

3. Consider your company’s needs

Are you hiring one new employee at a time or 50? Does your company operate out of a single office, or is your workforce spread out across the country? No two companies are the same, and neither are any two onboarding solutions. However, by focusing on your company’s needs, you’ll be able to craft the onboarding solution that’s right for you.

For onboarding paperwork, e-signature software has proved to be essential for companies that hire remotely or in large waves. RightSignature user Ericka Tate, HR director for, operates a fully remote workforce of over 900 employees. She notes that “There have been times where we’ve had to hire 100 people in a week, which also means we have to onboard 100 people, all in a week. I had to figure out how to get that I-9 in front of the new hire without sinking $100 in shipping costs. If you use RightSignature, it all happens at your own pace.”

"If you use RightSignature, it all happens at your own pace.”

Get onboarding done faster and make life easier for both you and your new hires. Use RightSignature to control your onboarding process, and craft the right solution for your business. Learn more at