Workflow tips: How to get an hour back in your day

Rejoice, winter and darkness haters! The days are getting longer, the sun is shining brighter and it will likely still be daylight when we leave the office. While I am a huge fan of Daylight Saving Time, there is one downside – we “lose” an hour today. For those of us that already run on a time deficit, losing that hour can feel monumental. To help combat a feeling of impending doom, I put together a list of quick ways to recoup time today and beyond.

Delegate, delegate, delegate.

Is your to-do list frighteningly long? As a self-proclaimed “yes man,” I often find myself in this disparity of tasks to time. While I can attempt to make up time with multitasking, brains are not wired to multitask. Instead of trying to meet a deadline during a meeting, take inventory at what is absolutely necessary with hard deadlines. Additionally, I tend to perform slowly when I’m really dreading a specific task. Is there a task on your list that you know would be better (and faster) served by another teammate? Delegate!

Keep email in check.

Email can be a huge go-slow when it comes to workflows. While a necessary communication tool, email serves as a distraction, instigator of procrastination and source of stress. I often break concentration at the ping of Outlook. I pause to read, decide to deal with it later, realize I never responded to yesterday’s messages, then panic. Twenty minutes later, I am back on my original task. Repeating this pattern just three times in one day is an entire hour not optimized to work. To help combat this distraction, set aside specific times to check email, then turn notifications off while focusing on one task.

Race the clock.

It definitely should not be a surprise that exercise is good for both your body and mind. Instead of sloughing slowly through a task today, speed up work time with a 30 minute treadmill run for improved concentration, faster learning, a better mood, and enhanced creativity. And since a solid workout helps you sleep better, consider tonight’s better REM cycle homework for a productive Monday.

Embrace the real you.

Understanding how you work is key to better workflows. Are you a morning person? Then aim to be most productive in the earliest hours when you work faster and smarter. Are you terrible at math? Tag a teammate who excels with numbers to help you through the task (or delegate!).

How do you plan on getting back the “lost” hour today? Tell us in the comments or join the conversation on Twitter with @ShareFile!

About the Author

Beth Anne Ballance joined the Citrix ShareFile team in 2015 as the Social Media Marketing Manager. A Raleigh native, she graduated from UNC-Greensboro as the Joseph M. Bryan Scholar and was named TIME’s 8th Sassiest Brand on Twitter.

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