I like to say that I have five appendages – two arms, two legs, and a cell phone. If I accidentally leave the house without it, I feel like I’m missing a physical piece of my existence because I can’t send emails and check a project status while I wait in line at the grocery store. Unhealthy? Yes. Productive? Absolutely. On a personal level, my cell phone takes the place of a landline, large camera, and television. From a work perspective, it serves as email, team communication, and often replaces my laptop when I’m on-the-go. Despite the efficiency of mobile phones, there are some things that should never be done on a phone for work purposes:
Don’t fool around with your phone in meetings.
Not only is it rude to not give the meeting presenter and participants your full attention, but you might miss something important. If you called the meeting, playing on your phone conveys the message that you don’t respect the time of your colleagues. Email, text messages, and cat videos can wait 30 minutes while you play the part of an engaged, dutiful employee.
Don’t text, send, or Facebook anything you wouldn’t want your boss to see.
It might be your personal phone, but your company may have the right to see your search history when you are plugged into the company Wi-Fi. More importantly, your phone carries evidence anytime you gossip about coworkers or complain about your director.
Don’t let the phone take place of human interaction.
When a response is only fingertips away, quick responses are readily available. While some situations require fast responses, many can wait until you are face-to-face with the coworker or client. Address problems, solutions, and complex projects face-to-face to limit miscommunication and misunderstandings.
Don’t share sensitive information without encryption.
Without encryption, your email and documents could be compromised. Sensitive information, client data, passwords, and photographs can be read as plain text. While regulated industries often adhere to strict encryption compliance definitions and requirements, even unregulated disciplines can benefit from encryption to boost client trust.
Don’t use an unsecure network.
Sure, working in a coffee shop is a perk of office mobility. But a nurse sending patient information and wound images should not transfer that data over free Wi-Fi and you shouldn’t check your bank account when you don’t know the guy 10 feet away from you.
What are your cell phone boundaries? Tell me in the comments or join the conversation on Twitter with @ShareFile!
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