If you work in a regulated industry, such as finance, legal or healthcare, you know that compliance with rules and guidelines is not a trivial issue. One wrong step with client data and an attorney could be disbarred. Large medical practices could face millions of dollars for mishandling patient information. And no matter your industry, if you touch financial documents, legal contracts, health records, bank statements, tax forms or other sensitive files, it’s a similar story.
And keeping data secure these days requires more steps than ever. It’s not just files that can get hacked, it’s also the emails themselves. Yet with these high stakes, a LexisNexis survey of legal professionals revealed that only 22 percent of law firms encrypt their emails. Yikes. In healthcare, Healthcare IT News reports practitioners are slow to adopt these security standards for fear of what encryption could do to affect the level of their care. Essentially, if it makes things complicated, they aren’t interested.
What’s the solution?
An easier way to protect email and attachments
Citrix ShareFile now offers encrypted email with its already powerful file-sharing solution for business, providing a simple way to get support for compliance with industry regulations and ethical guidelines.
That’s right — ShareFile can now protect both email attachments and messages using high-grade encryption with just a click.
If you already use ShareFile for online file storing and sharing, you know how simple it is to use in your workflows, thanks to a user-friendly design, powerful integrations and desktop tools. And you also enjoy the peace of mind that comes with knowing ShareFile supports your compliance with the Health Insurance Portability and Accountability Ace (HIPAA), bar association codes of ethics and conduct, Financial Industry Regulatory Authority (FINRA) rules, Consumer Financial Protection Bureau (CFPB) requirements and others.
File and email security from a name you trust: Citrix
How can you use the new encrypted email feature from ShareFile? Two ways: From within your ShareFile account in a Web browser or in Microsoft Outlook using the already popular ShareFile plugin. In either place, recipients can open messages and attachments and respond securely even if they aren’t ShareFile customers — receiving and replying doesn’t require downloading any software or having a username or password.
ShareFile encrypted email and file sharing together — a win for everyone.
Want to see how easy it really is? Check out this video.
In order to activate this feature which is included with your account, an admin on your account needs to enable it.
Once this is complete, you’ll now see your ShareFile Inbox in the web browser of your account will have a new Compose button on the right.
To enable Encrypted Email in your Microsoft Outlook program, you will need to download the latest version of the Outlook plugin from the Apps tab in your ShareFile account, or click here, and then follow the special instructions outlined in the ShareFile support article. The plugin makes sending a secure email as easy as clicking a single button, giving you and your clients protection and peace of mind.
To learn more about this exciting new feature, including how set whether recipients will need to login to reply to your secure emails, visit ShareFile’s dedicated support page for encrypted email.
Happy encrypted emailing, from the ShareFile Product Team!