7 Office productivity hacks to get your business in shape

As a business owner, do you feel like your business’s processes are more complicated than they need to be? Here are seven office productivity hacks to improve your business efficiency:

Start by setting trackable goals

Does your business run on a quarterly basis or bi-annual? Start by determining time frames that are best suited for the type of business you run.

Break it down into two different types of goals:

  • Define where you would like your business to be in X amount of years.
  • Define smaller goals that help support the larger goals. These goals are the ones that can be tracked on a quarterly basis. These feed goals should ensure your day-to-day tasks align with the master plan.

Put the spotlight on your customers and clients

When you are providing a service to your customers, there is no such thing as too much communication. Building strategic touchpoints into the process will eliminate miscommunication, delays and potential challenges.

Do you use a workflow tool?

Consider implementing a workflow tool that will allow you to work parallel to a calendar, while breaking out deadlines, tasks and meetings.

You can make a timeline to lay out the start of a project -all the way to the final result- making it easier for you and your clients to be on the same page.

Ask for feedback

Follow up with your customers after every touch point to learn and improve processes going forward.

young woman getting in shape

Provide protection for your employees

Data breaches are no joke; especially, when you’re handling confidential client information that’s been entrusted to you. Put your employees at ease with secure access to all of your company’s data- documents, files, passwords, etc.Employ a secure file-sharing service to cover the above basis for a one-stop shop for data protection.

Stop, Drop, Collaborate and…?

Any type of job requires employees, clients and customers to collaborate to meet goals; but it’s not always easy. Find creative ways to collaborate with your team as well as your clients.

Be on the lookout for apps that help streamline project management, secure chat apps and even file-sharing apps; so, you can collaborate on the go!

A dedicated yogi woman

Keep your team up to speed

You spent time, money and effort to assemble the best possible talent for your company. Look for ways to offer resources and training to motivate your team and help them meet their own growth goals.

  • Are there specific areas of interest your team wants to improve? Perhaps your town offers group-training opportunities for businesses at local universities or on-site seminars.

Equip your team for mobility

More and more companies are offering remote work options. Equip your team with the resources they need to encourage mobility.

  • File-sharing capability is key. Share files and documents with your clients from an online app.
  • Does your company have a web conferencing tool to communicate efficiently with your team as well as clients?
  • Mobile app versions of software you already use in your office are a great way to keep your team connected on projects, wherever they may be!

Woman practicing seated bend

Outsource!

At some point, your business demands might outgrow your current bandwidth. Outsource important business needs; for instance,outsource the technology side of your company to a dedicated group of IT professionals.

  • If you have a plethora of IT needs, it might be better to bring in an expert service that can handle everything.
  • By bringing in someone to manage all your technology needs, you can return to focusing on the core operations of your business.

Download our ebook for 7 Helpful Tips to Get Your Business in Shape.

About the Author

Krithika is a Raleigh local of about 20 years and an NC State alumna who believes the power of the wolf is in the pack. She has experience in technical writing for HP and Dell sales and marketing newsletters. She did a 180 and went to work at UNC under the Dean of the School of Public Health, editing graduate dissertations and creating content for UNC’s public health outreach initiatives. Post- UNC, she flipped another 180 and worked in publishing for the tobacco manufacturing industry where she created video content for various tobacco publications. In her free time she enjoys spending time with her dog- Coco, and cat-Trixxi, cooking, traveling, playing soccer and basically anything dinosaur-related.