Secure Virtual Data Room Software for High-Stakes Transactions
Coordinate confidential document work with the structure your most critical business moments demand.
The Problem
Fragmented Tools Increase Risk and Slow Down High-Stakes Work
When sensitive document work is spread across disconnected tools, teams lose the structure needed to keep external workflows moving.
- No single source of truth for documents, access or activity
- Permissions and versions become harder to govern
- Questions and decisions get buried in email
- Follow-ups become manual, reactive and time-consuming
- Accountability gets harder as more parties get involved
The Solution
A Purpose-Built Virtual
Data Room for Sensitive Document Exchange
Progress® ShareFile® VDR gives teams a structured workspace to manage the documents, access, activity and interactions that keep deal-critical work moving.
- Organize large document sets in one central workspace
- Manage access by participant, group or role
- Explore which documents and participants are driving engagement
- Keep deal interactions connected to the right materials
- Move from first share to final decision with greater confidence
See ShareFile VDR in Action
Check out this video to see how ShareFile VDR works in practice. Learn how teams manage complex transactions with full visibility, controlled access and collaboration within a single, unified workspace.
Watch VideoA Better Way to Run Sensitive Reviews
Turn Engagement Into Real-time Deal Intelligence
Use document engagement signals to replace guesswork. See who’s active, understand what’s drawing attention and prioritize follow-up to move conversations forward.
Keep Sensitive Information Under Tighter Control
Manage access by user, group, folder or role. Apply view-only settings, link expiration and dynamic watermarking to reduce uncontrolled sharing.
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Keep Complex Reviews Organized from Start to Finish
Organize reviews with a data room index, structured document requests and Folder Q&A to reduce follow-ups and participant friction.
When Teams Turn to VDR
ShareFile VDR is used when a process involves confidential documents, external stakeholders and higher scrutiny than standard file-sharing tools are designed to support. In most cases, how information is shared and tracked can directly impact timelines, outcomes and overall confidence in the process.
Mergers and acquisitions involving multiple bidder groups and advisors
Fundraising and investor diligence involving confidential financial data
Legal and litigation matters requiring controlled document exchange
Regulatory audits and compliance reviews requiring a reliable record of document access
Strategic partnerships and licensing involving proprietary information
Built for Teams Across Industries
ShareFile VDR supports organizations managing complex, document-intensive workflows across:
Financial Services and Investment Banking
Law Firms and Legal Teams
Life Sciences Teams Managing Clinical Trials
Corporate Teams Managing Audits, Investigations or Strategic Initiatives
Real Estate and Construction Firms Coordinating Large-Scale Transactions
Manage Every Deal Room with Confidence
Gain Deal Intelligence From Document Activity
Understand who is viewing, downloading and engaging with documents, including where stakeholders spend more time and where engagement may be dropping off.
Control Access by Participant, Group or Role
Give each bidder, investor or reviewer access only to the files relevant to their part of the process.
Protect Sensitive Files After Access Is Granted
Help reduce risk of unauthorized copying, screenshots or redistribution with dynamic watermarking.
Maintain Accountability With a Complete, Audit-Ready History
Capture activity across users, groups and folders in a centralized, audit trail.
Keep Deal Interactions Connected to the Right Materials
Manage questions, responses, requests and clarifications inside the data room so every discussion stays connected to the right document folders.
FAQs
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How Does ShareFile VDR Support Compliance and Audits?
ShareFile VDR maintains a record of document activity, including views, downloads and other interactions so teams can reference what happened during a transaction. This supports compliance reviews and audit trails.
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Can I Control Who Sees Specific Documents?
Yes. ShareFile VDR lets teams easily manage permissions by user, group and folder so participants only access the documents intended for them.
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When Should I Use a VDR Instead of Cloud Storage or Email?
A VDR is designed for situations where sensitive documents are shared with external parties and the process requires greater control, visibility and accountability than email or general cloud storage can provide.
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How is ShareFile VDR Different from Standard File-Sharing Tools?
Standard file-sharing tools support basic file storage and sharing. ShareFile VDR is built for structured, multi-party review processes where teams need organized document access, controlled permissions and contextual activity history in one place.
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What is a virtual data room (VDR)?
A virtual data room is a secure, controlled workspace designed for sharing confidential documents during high-stakes transactions such as mergers and acquisitions, audits, legal matters, fundraising and other sensitive reviews.
Get Started
Set up your ShareFile virtual data room in minutes. Flat-rate, per-user pricing helps you stay in control of costs and scale as your needs evolve.