In today's fast-paced global economy, using traditional physical data rooms for due diligence can be a time-consuming and difficult process.
In addition to the hard costs of setting up a room and having bidders fly in to review documents, physical data rooms typically reduce the
universe of potential bidders and therefore lower the overall amount of an aquisition.
For the above reasons, new software portals called Virtual Data Rooms (VDR) have become increasingly popular in M&A and
other important legal and accounting transactions. A Virtual Data Room is an internet portal that allows documents to be posted in an organized
way and allows parties around the world to access the documents in an easy, secure, and totally auditable manner.
There are several key advantages to Virtual Data Rooms compared to their physical counterparts. First, Virtual Data Rooms are
much less expensive to set up and administer than traditional data rooms. Virtual Data Rooms typically cost as little as
a few hundred dollars per month compared to the thousands of dollars in set up, travel, and administration required
by traditional data rooms. Second, because Virtual Data Rooms can be accessed from anywhere instantly, the due diligence
process is typically much faster when using a Virtual Data Room. Finally, because of their ease of access, deals handled
by Virtual Data Rooms typically attract more bidders, ultimately leading to a higher acquisition price for the seller.
ShareFile: A turn-key Virtual Data Room
Many of the core benefits of a Virtual Data Room solution lie in its promise to save time and reduce the overhead
and maintenance issues. However, many existing VDR (Virtual Data Room) solutions are so complicated to set up
and learn to use that they fail to deliver on the that promise.
ShareFile was designed from the ground up to be extremely easy to set up and maintain, requiring little or no involvement
from your already overburdened IT departments. Our solution has been user tested for over 3 years by over 250,000 users
across over 4,000 businesses in 120 countries. It is a an on-demand hosted service accessible from any web browser. We
handle software upgrades, storage provisioning, backup, and data security so your company can enjoy the benefits of
a Virtual Data Room without the hassles or large up-front expenses.
Some of the key features of ShareFile include:
- Unlimited logins for bidders
- Easy to add or remove users with just a few clicks
- Custom branded with your company logo and colors
- Users see only the folders they belong to
- Tracking and alerts to confirm that clients have received files
- Administrative reporting with full audit of all logins, uploads, and downloads
- Automatic thumbnail creation for PDF and image files
- Works behind almost all corporate firewalls with no changes
- No setup headaches for you or your bidders
- Offsite backup of all data
- Files are stored encrypted on our servers
- Daily 3rd party security audits
- Abillity to map a local drive letter to your Data Room on ShareFile
To evaluate ShareFile's Virtual Data Room solution, simply open a free trial.
Your account will be automatically provisioned in minutes, and you'll be put in touch with a dedicated account manager who can help you
with training and support. Or, to speak with one of our enterprise sales representatives, call us at 1-800-441-3453 (international callers
dial +1 703-651-7012).