ShareFile » Legal File Sharing

Why Law Firms Choose ShareFile For Secure File Exchange

Will — Mon, 07 Jan 2013 15:35:35 +0000

No matter what the industry, ShareFile helps businesses securely transfer files with clients and colleagues. However, one industry in which ShareFile is becoming increasingly popular is the legal field. Regardless of the type of law, attorneys find ShareFile an important part of their business – from medical malpractice and personal injury to intellectual property and corporate law.

I sat down with Beth Longley, Director of ShareFile for Legal, to learn more about why ShareFile is so helpful for law firms.

Will: Why do you think ShareFile is such a big hit within the legal field?

Beth: The amount of data that attorneys work with is mind-boggling. This data is extremely sensitive, and legal documents are often very large files. Collaborating on these documents can be cumbersome and difficult to manage. Until ShareFile, there wasn’t a solution out there that really combined security and ease of use. ShareFile gives attorneys a simple, turnkey solution to manage and transfer their data, increasing overall productivity and workflow.

Will: What are the most popular use cases attorneys have for ShareFile?

Beth: ShareFile is such a robust and customizable solution that there are hundreds of ways professionals in the industry use it. One common use case is during the discovery phase of litigation. This is a period where all information must be shared with counsel on both sides. The data may include videos, recordings, photos, contracts or medical records. These files can be both large and confidential. ShareFile enables users to easily manage and share this data. Another common use case is based around data mobility. Attorneys are always on the go and working from multiple locations. Whether it is pulling up a document on a tablet in the court room or sharing information on a smartphone during a client meeting, ShareFile’s mobile apps give attorneys 24/7 access to important data from wherever they may be.

Will: How can attorneys find out more about ShareFile and its specific application to the legal field?

Beth: ShareFile has dedicated reps that know the industry and work with people within the legal profession every day. Feel free to contact me at Bethany.longley@citrix.com for a one-on-one demonstration or visit our industry page by clicking here.

Thanks Beth! Knowing the workflow of professionals within a certain industry and their technology needs makes ShareFile a true industry-specific tool.

Improve Your Law Firm’s Efficiency

Jennifer — Mon, 02 Jul 2012 15:37:28 +0000

Think about how much time your firm spends on meaningless tasks like stocking paper in the office printer, replacing the ink, waiting for the fax machine to get a dial tone, trying to attach a large file to an email, shipping materials, etc. You get the picture. Instead of focusing on time-consuming tasks like these, instead focus on your core business. Here are two quick tips to get started on the road to efficiency:

Set up a client portal. Client portals are a great way to send documents, instead of mailing copies of important documents to your clients. With a client portal, your clients can simply log into a secure site to see what work you have done on their case and access documents that you have granted them permission to download. Some services, like ShareFile, allow your clients to receive email notifications when a new document it uploaded to the portal, making it even more convenient for your clients. Your clients have 24/7 access to their information and your firm saves time and money.

Get mobile. Instead of having to rush back to the office to send that important document over to a client or partner, wouldn’t it be easy to simply send it while on-the-go? ShareFile’s mobile apps allow you to have access to all files and folders in your account on the go. You can easily browse files or folders and share them with your clients and colleagues via ShareFile without having to download them.

A word from a ShareFile customer, “ShareFile is easy to use for us and for our clients. The iPad app is exceptional! And that’s coming from an app addict.”

Want to learn more about a professional and secure file sharing solution for your firm? Contact ShareFile to customize your client portal and start sharing files today.

Legal Firm is Paperless With ShareFile

Jennifer — Tue, 29 May 2012 20:41:58 +0000

When Doyle Raizner, a Houston-based law firm, was in search of a cloud-based solution to fit its file sharing needs, the firm wanted a system that worked seamlessly with its current system. That’s when it found ShareFile. The firm practices with 13 employees, including 7 attorneys. With ShareFile, the firm saves time, money and also remains a paperless firm. The firm eliminated the need to have a videographer in the courtroom making edits on the fly; it can now instantaneously make edits back in the office and send it via ShareFile to the courtroom.

Check out this short video on how Doyle Raizner implemented ShareFile into its daily operations.

Efficiently Share Files with Clients and Counsel

Jennifer — Mon, 30 Apr 2012 20:23:11 +0000

Need an easy and secure way to send files to clients and co-counsel? ShareFile for Legal helps law firms of all sizes securely exchange files with employees, clients, and experts. Encrypted, web-based transfer allows your firm to eliminate traditional file transfer methods such as courier services, unsecure email and fax. Cloud-based storage and backup reduce the burden on your existing servers. With an easy-to-use interface, ShareFile keeps set up and administrative effort to a minimum.

Interested in trying ShareFile? Call Bill O’Boyle, Director of ShareFile for Legal Sales, for a personal demo and 50% off of your first quarter of billing. Offer ends May 30th.

Call today: 1-800-441-3453 ext: 731

Managing Clients in the Cloud

Janna — Mon, 16 Apr 2012 14:22:52 +0000

Is your law firm stuck in practices of the past – sending mailing pieces to clients via snail mail, utilizing costly courier services to receive documents, and putting your firm’s integrity at risk by emailing confidential files? If so, you may benefit greatly by managing your clients’ information in the cloud.

You may be wondering what it means to be “in the cloud.” Cloud computing offers your firm all of the same benefits as traditional legal services do, with the convenience of being able to send or receive your files from virtually anywhere. It also offers you piece of mind knowing that the confidential case information you are storing is locked away safe online in a password-protected portal.

ShareFile may be the cloud solution you never knew existed – allowing you to store, send, and receive your legal clients’ important documents seamlessly. By simply logging on to your personal ShareFile account, you can organize your clients by name and create subfolders for each specific set of documents. You can also send and request files to and from your clients directly through ShareFile, without ever having to pick up the phone or close your browser window to notify the client by email. Sign your law firm up for a free ShareFile trial today – the only drawback you’ll experience is wondering what took you so long to manage your clients in the cloud.

Keep Your Data Secure While Traveling

Jennifer — Tue, 03 Apr 2012 15:42:01 +0000

With increased technology at our disposable, it’s easy to stay connected while on-the-go. Whether you’re emailing from your smart phone, using a hotel’s connection to send important documents back to the office, or enjoying WiFi on the plane to download that recently signed contract, you should be aware of security concerns. What if a legal document that you sent to your client via email got intercepted and a as result, the contents were accessed by a hacker? Or what if the flash drive that contained information regarding a case you were working on was suddenly missing? That confidential information is now at risk. What do you tell your client? This sort of breach of confidentiality can cost you your job or cause you to be the conversation (in a negative fashion) on social networks- damaging your reputation.

The “cloud” can provide the solution to your file exchange troubles. Software-as-service (SaaS) is a common way in which attorneys enter the cloud. Using a web-based secure file transfer solution, like ShareFile by Citrix, , law firms can enjoy file sharing, tracking capabilities and storage. With ShareFile, you can be confident that your data is sent securely and in compliance with legal regulations regarding the privacy and security of confidential information. All files are transmitted with SSL encryption- so forget about risking confidential information by transferring files with your flash drive. ShareFile also offers a full suite of mobile apps for file sharing on the go, so your data can follow you wherever you go.

Want to explore more? Sign up for your free trial today and learn why 99% of Fortune 500 companies are ShareFile users.

Law Firm Transfers Exhibits to Co-Council Easily With ShareFile

Jennifer — Thu, 02 Feb 2012 15:31:10 +0000

I recently had the opportunity to speak with Harrison Sauls, ShareFile customer and Network Engineer at Susman Godfrey. Harrison gave me insight into how the firm uses ShareFile in its day-to-day operations.

Susman Godfrey has focused its nationally recognized practice on high-stakes commercial litigation and is one of the nation’s leading litigation boutique law firms. Prior to ShareFile, the firm had no in-house means of securely administrating large files with its clients. With over 300 employees, the firm was challenged with an easy way to transfer necessary documents in a secure and professional manner.

Currently, attorneys at the firm use ShareFile on nearly a daily basis to transfer documents, exhibits and media with both clients and co-council. According to Harrison, “Not only does ShareFile provide a secure means for large file exchange, it also has an intuitive interface that allows our users to create and distribute shares with little to no support from our IT department.”

The service has become an integral part of the Susman Godfrey’s technology infrastructure. Users can quickly and easily share files that otherwise would be difficult or impossible to share.

Want to see how other law firms are using ShareFile? Check out this video on our YouTube channel.