Paperwork is essential to the practice of law, but it can become a drain on firm resources over time. In addition to consuming office supplies, printing and manually filing documents requires significant time and effort from staff. Records also require valuable office space, which becomes more costly when offsite storage is required for archives.
Digital file management can alleviate some of these costs, but proprietary storage servers can become quite costly as well. This can be particularly problematic with email. Whenever a file is sent as an attachment by an employee, a copy of the file is saved with the email in Sent Messages, in addition to the original copy stored in the sender’s file system. If the file is sent internally, a third copy is saved in the recipient’s inbox, tripling the space that file occupies on the firm’s server. While the difference may only be a few megabytes for a single file, imagine how often this scenario or similar cases may happen throughout your office in even a single day. Those extra stored copies will add up over time.