A concern for your privacy dictates our security measures and you can be confident that your files are secure when you use ShareFile for cloud-based storage and file transfer.
Want to know how? Check out the ShareFile security infographic below to learn about our physical and data storage protection, user controls, and advanced mobility features.
Concerned about moving your data to the cloud? According to Jesse Lipson of ShareFile, you may be justified in your concern, but you are most likely concerned for the wrong reasons. Have you ever wondered, “if I choose to change cloud vendors or move to an offline system how do I get my data back?”
Cloud computing has been widely accepted as a means for data storage, among other services. Moving to the cloud can be a smart business move, but do you know what questions to ask of a cloud service provider?
Cloud-based file storage and transfer can be great alternatives to insecure email or FTP, but you may have some questions about what features and security cloud service can offer. Here are some common terms that are essential to know when evaluating cloud service providers.
SaaS: Software as a service (SaaS) is a model for cloud computing where software and data are hosted remotely on the software provider’s servers. Users connect to the service via the Internet. Web-based email clients are a popular example of SaaS, allowing users to log in to their inbox from an Internet browser rather than opening an installed client on their desktop.
Uptime: Storing data in the cloud is only helpful if you can get to information when you need it. Cloud service providers should be able to give you an idea of how reliable their service has been in the past. Uptime guarantees should account for scheduled maintenance that may affect the availability of the service.
Accounting firms have always placed the highest priority on the protection and confidentiality of client financial information. While this commitment remains high, the practical challenges of fulfilling it are greater than ever. The increasing use of Internet-based interactions with clients and the exchange of growing amounts of confidential data from widely-scattered locations demand careful management of electronic security. In addition, federal and state laws and regulations have introduced a legal requirement to protect data.
It is imperative that firm leaders conduct a careful review of their risk in handling confidential client information and ensure that they have appropriate tools and controls in place to manage the risk. This paper will review some of the major components of this risk and suggest ways to mitigate it.
If you tried to open your office file cabinet and found it dead-bolted, you would understandably be upset. That’s why, at ShareFile, we take service up-time and security seriously. Here’s what we do to ensure that you have access to your files when you need them –
Backups
ShareFile employs multiple backup measures to minimize data loss in the event of natural disaster, terrorism, fire or any other unexpected event that could result in the destruction of the hardware that hosts the service.
Disaster Recovery
Client files are backed up to a disaster recovery data center on a continuous basis. In the event of a natural disaster or catastrophic hardware failure at the primary data center that services an account, resources at the disaster recovery data center can be brought online to minimize the disruption to the service.
ShareFile has a number of security measures in place to protect all data stored on our servers. For accounts with especially sensitive files, there are extra steps that you can take to further ensure that your data is safe.
Our support and account management teams frequently work with account administrators who want to learn more about best practices for maintaining security. Here are a few of the features that many administrators have found helpful:
Do you own a flash drive (or two)? If you’re like most people, you do. They are affordable, convenient, and perfect for keeping your files with you anywhere you go—so you’re probably wondering why are we suggesting that you kick this habit ASAP? Most of the advantages to flash drives are the same as their weaknesses.
Having a small device that can go in your pocket or in your purse and carry all of your files is extremely convenient and practical. But their small size also makes them easy to lose and a target to be stolen. All of your files could end up in someone else’s hands and there is no way that is a good thing for your company. An incident just recently happened to one of the world’s leading professional services organizations. A flash drive, containing information on clients’ current and former employees’ 401k retirement plans, was stolen. This is not the first company, or the last, that has experienced this same nightmare.
While you may not believe in setting New Year’s resolutions, I personally think it’s important to set goals for yourself (and your business), adjust where needed and strive to obtain them. Whether you decide to set your goals at the beginning of 2012 or throughout the year, there are a few things you should consider for your business in the coming months.
