There are plenty of articles out there telling you to back up your data- but who really stops during the middle of their work day to back-up? I would guess a pretty small percentage. It’s a hassle, its low on the priority list, and keeps getting pushed to the back burner—until something catastrophic happens in the instance of lost data. Uh-oh. Should have backed up. According to a recent article posted in CPA Practice Advisor, “recreating lost data from scratch will cost you between $2,000 and $8,000 per megabyte. For a typical PC with only normal data on it, that can run to $20,000 or more.” Is it worth it?

Did you know that each day some 5,760 hard drives will crash? An easy way to avoid the nightmare of lost data is to improve your practice with SaaS. Such services allow businesses to go on about their daily routine without the worry of file transfer and storage. Services that offer a portal are quickly becoming popular due to the easy to use delivery tool for clients. Accountants can easily post electronic versions of past tax returns and other relevant data so clients can access the documents 24/7 without interrupting workflow. Because that’s the goal, right?

ShareFile offers a client portal that allows firms to securely transfer files that are either too large or too confidential to send via e-mail. ShareFile for Accountants was specifically designed with Accounting Professionals to securely exchange confidential documents and large business files. Accounting firms can make documents available to clients through an encrypted, password-protected, custom-branded client portal or securely though email with a Microsoft Outlook Plug-in. The portal serves as an easy way for Accountants to create online folders which allow clients to see only those folders where specific access is granted.

Want to learn more about how we help accounting firms safely exchange their most sensitive files with state-of-the-art encryption for both file transfer and file storage? Contact us; we’d love to hear from you! Interested in trying ShareFile? Enjoy a free 30-day trial.